Responding to Time Off Requests

As an Admin/Manager, this article will cover how to view, approve, and deny Time Off Requests on both the Web and Mobile Apps!

Your team member will receive a notification from Prospr once it has been approved or denied.

1) While on the Prospr Web App, use your menu to head to the Dashboard.

2) On your right, you will see the "Pending Approvals" section. Select "Time Off" to view the current Time Off Requests. 

Please note, that you will not see the "Pending Approvals" section if there are no pending approvals at that time.

3) Request information & actions

• Conflicts: Understand if time off requests conflict with existing, published shifts.
• Time Off Taken: Hover over the checkmark for a popup of the team member's time off history. You may toggle through summaries that represent: In [current year], Past 365, All Time, or Past 30. 
  
• Approve: Click the checkmark to approve the request.
• Deny: Click the "X" to deny the request.
• (Optional) Comment: Leave a warm wish for your team member to enjoy their time, request an adjustment, or let them know why it may be denied.

Each team member will receive a notification from Prospr once any request has been approved or denied.

1) While on the Prospr Web App, use your menu to navigate to Scheduling > Time Off. 

2) Modify your view to suit your needs

• Choose a Calendar vs Team view and any other filters
• Unapproved requests are displayed in yellow.
• Approved requests are displayed in blue.

3) As you hover over Pending Time Off Requests, a popup will appear with possible actions

• Conflicts: Understand if time off requests conflict with existing, published shifts.
• Time Off Taken: Review a snapshot of the time off this team member has taken.
• Approve: Click the checkmark to approve the request.
• Deny: Click the "X" to deny the request
• (Optional) Comment: Leave a warm wish for your team member to enjoy their time, request an adjustment, or let them know why it may be denied.

Each team member will receive a notification from Prospr once any request has been approved or denied.

1) While on the Prospr Mobile App, use your menu to head to the Dashboard.

2) Tap on the "Star" icon bottom center to read the "My Day" section of the app.

3) Tap "Pending Approvals" to see the current Time Off Requests (as well as any pending Shift Pickups or Switches).

4) The Pending Approvals sections will allow you to review:

• Conflicts: Understand if time off requests conflict with existing, published shifts. You can add their shifts to the pickup pool with the relevant checkmark.
• View time off summary: Review a snapshot of the time off this team member has taken.
• Approve: Click the "Approve" button to approve the request.
• Deny: Click the "Decline" button to deny the request
• (Optional) Comment: Leave a warm wish for your team member to enjoy their time, request an adjustment, or let them know why it may be denied.

Each team member will receive a notification from Prospr once any request has been approved or denied.

You may also use the Time Off Tracker for time off management under Master View. 

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