---
title: "How to Approve, Reject, or Cancel a Time-Off Request"
description: "Learn how to review, approve, reject, or cancel time-off requests to keep employee schedules accurate and up to date."
url: https://help.prospr.work/en/articles/398-how-to-approve-reject-or-cancel-a-time-off-request
collection: "Managing Time Off"
updated: 2026-11-01
language: en
---

# How to Approve, Reject, or Cancel a Time-Off Request

Learn how to review, approve, reject, or cancel time-off requests to keep employee schedules accurate and up to date.

> **Info:** **Note:** Managers will receive a notification when a time-off request is submitted

## **Web App**

1) While on the Prospr Web App, use your menu to navigate to Scheduling > **“Time Off”**

![](https://staticfiles.gleap.io/gattachments/CuYAqBY3Z6TwM5j8AHLL0R6OOKFTSpyseCXRjSYXt5fbuj8ITJF0Sz3K4QZQ8LJCc7Vr1NlpLAy.png)

2) Modify your view to suit your needs:

-   Choose a Calendar vs Team view and any other filters.
    
    ![](https://staticfiles.gleap.io/gattachments/RKqw9M744uInxRRdrdLQpnsZ9fdARIOfWKn6pG8hbaMRszPr0iuYtLzdfw5ioZFGHaQDQJs8STq.png)
    
-   Unapproved requests are displayed in yellow.
    
    ![](https://staticfiles.gleap.io/gattachments/EYH1Je1guwL9s9n4KeZSkNEkJTtEO0KXR60Wjry34bN9DMtfTO5DPDL7rHKycRRLhlqugSkPVZ7.png)
    
-   Approved requests are displayed in blue.
    
    ![](https://staticfiles.gleap.io/gattachments/S1IO4Vgk9qBNVxY7B9w7t315IWxasOWlj9wiyV1yYgyeRAWOMlZdgxaUngfWYlYxtH2OF5r8Ju9.png)
    

3) Select the request you wish to modify.

## **For Approving/Rejecting a Time Off**

-   Hover your mouse pointer over the requested date that you wish to approve/reject, then click the **“Approve”** or **“Reject”** button
    
    ![](https://staticfiles.gleap.io/gattachments/n4vgPNFVZxEr510MLHLUoh9HP4Sn0rHevBakl4xxM4rG4IZY8FnFZOHR4NMiG4gQkgwcfWy61AX.png)
    
-   On the right side of your screen click the requested date you wish to approve/reject, then click the **“Approve”** or **“Reject”** button
    

![](https://staticfiles.gleap.io/gattachments/Qf6saflcNcrkPMSdXdNX9fdMkySs1ttVMhu3pqqHfrfxscteMgkWm3wj364sjuLaJnYxMhQuLOl.png)

> **Info:** **Note:** You may enter an optional comment in the comment box before clicking the **“Approve”** or **“Reject”** button.

## **For Cancelling Approved Time Off Request**

-   Click the approved time off date that you wish to cancel
    
-   On the right side of your screen click the **trashcan icon** and then confirm the intent to delete by clicking **"Yes, delete it"**
    

![](https://staticfiles.gleap.io/gattachments/1q9VH0FgZq7bmYwsgbpmEbhu2bDPFHk3fQFD9ZjZvWGU2bVzL5Vw62B2MknxA2nMJD6rf9TSkUJ.png)

> **Info:** **Note:** The team member will receive a notification from Prospr once there has been a change to the request.

## Mobile App

1) While on the Prospr Mobile App, use your menu to head to Master View. Then, click on **"Time Off Tracker"**.

![](https://staticfiles.gleap.io/gattachments/H25HZS5GgeZRL6gXiQ4epIQGpC4IE1EPu4v3bpvSDl4fRc3CgXUJ9uigf2VVE2xY8LdoeFMWV5Q.png)

![](https://staticfiles.gleap.io/gattachments/7bSVGw4kY70iWQkworc5pv80VfwBOwxEffI0rbWILJkTuSG3oVrPp6qE9DaRr7ZpXyMmymbJey1.png)

2) Pending requests will display a "Pending" tag. All other records in this view have been approved.

![](https://staticfiles.gleap.io/gattachments/t1Y0Sa0PW0fTsAaSndg5H2wnYMcCKpt8M2wqLlFpAMUF60iPb2rSiLgZ7GPbCykA8mLNK8ci4qp.png)

3.) You can also see denied time off request by tapping the **“Show Denied”** check box

![](https://staticfiles.gleap.io/gattachments/z7qNPGXaw49MTNjIqdOl809LWqf23RmNMo2ayHcscU4wyFaAwF0Bjy9ykHsNuHNTXnIK2kiQUMe.png)

## **For Approving/Rejecting a Time Off**

-   Press any pending record, tap **“Decline“** or **“Approve”** button
    

![](https://staticfiles.gleap.io/gattachments/0O93keFWzWuIBZpKPHUcIh1loM2XPjTuIMXU0T1CKDE7otwg8SSy9CXfzkRDWj2MBE2KJuZXRbh.png)

## **For Cancelling Approved Time Off Request**

-   Press any approved record, and receive a prompt to **"Double tap to delete"**
    

![](https://staticfiles.gleap.io/gattachments/BIXh8loMrB7KNFV8IYwJCdsLNiC0aiOKIGVBJaHKka2xaH0CzeEFe8z8oQ6gsoHvNKvnzSQ0xRb.png)

> **Info:** **Note:** The team member will receive a notification from Prospr once there has been a change to the request.

> **Error:** **Important**
> Prospr will group all dates for an approved Time Off Request together when removing.